With the module Forms you can create custom forms directly in SocialDB and adapt them ideally to your institution's workflows. For example, anamnesis forms, reports, checklists, survey sheets or other documentation can be digitally mapped in a structured way.
In doing so, existing document formats do not need to be replaced: With the Office module Word documents can still be created, edited and shared directly within SocialDB. Depending on the use case, you can therefore decide for yourself whether a classic Office document or a structured SocialDB form is the better solution.
Simply digitise existing forms
Word or PDF forms that have already been used can be recreated in SocialDB and adapted to your institution's individual workflows. This allows existing processes to be digitalised without having to completely redesign tried-and-tested forms and structures.
Save time with automatically imported data
Personal, contract or organisation data already existing in SocialDB is automatically transferred to the form. Names, dates of birth or other master data therefore do not need to be entered again. This saves time and reduces errors during data entry.
Complete documentation right where the data already exists
Forms are completed and saved directly with the respective person, care worker or families. Employees do not have to switch between different programs, files or storage locations and can find completed documents centrally in SocialDB at any time. This saves time and reduces errors in data entry.
Simplify documentation with SocialDB AI
Content can be dictated via voice input and transferred directly into form fields. SocialDB AI also assists with formulating, translating or filling in defined form fields. Information already available in SocialDB can also be used for this purpose: for example, Pre-fill reports based on the progress documentation using AI. As a result, staff no longer have to painstakingly piece together relevant information from numerous entries in the progress documentation. The AI can specifically take existing content into account and prepare it for the respective report. The suggested content can then be checked, supplemented and further processed. Particularly in the case of extensive reports and statements, this significantly reduces the effort required both for searching for information and for the actual creation process.
Ensure consistent and complete input
Preset form structures ensure that required information is collected consistently. Mandatory fields, options and defined input fields help members of staff to complete forms fully and comprehensibly.
Store centrally and export to PDF, Word or Excel
For the output you can fully customisable print templates be stored. This allows you to determine yourself what a finished document should look like – for example, with a custom structure, logo, headers and footers, or a design tailored to your institution. The completed forms can then be output as a Word, Excel or PDF document.
Your benefits
With digital forms in SocialDB, you reduce duplicate data entry, standardise your documentation and make processes significantly more efficient. Existing Office documents can still be used, while structured SocialDB forms offer additional possibilities for automated data transfer, freely customisable outputs and AI-supported documentation.
For example, reports can be pre-filled based on the progress documentation without having to painstakingly gather relevant information. As a result, your staff spend less time on administrative tasks and have more time for working with people.